Open-water swim bookings, streamlined

Swimscan lets you manage your swims with less time and effort. You'll have shorter queues, happier swimmers, and more revenue.

Features

  • Hassle-free swim timetable

    Set up your timetable across the week and across the season in a few minutes. Set how far in advance swimmers may book.

  • Easy swim cancellations

    If you need to cancel a whole day's bookings, a timeslot's, or an individual booking, it's just one click. Swimmers get a personalised email and a credit for a new swim.

  • Your own prices

    Set your prices – including your membership price – to whatever makes sense for you. Have different prices for members and non-members. Charge for anything: packs of swims, induction sessions, tow floats, etc.

  • Get paid directly by your swimmers

    Payments arrive immediately in your Stripe account, along with all the customer information. Sorting out payment issues is easy when you can see who paid you and, if needed, refund with a click.

  • Self-service for swimmers

    Your swimmers sign themselves up, accept your indemnity, book their swims, and pay – you don't have to do anything. No more paper forms!

  • Swimmers record their distances

    Swimmers can use Swimscan as a training diary to keep track of how far they swim, the weather, and anything else that matters to them.

  • Hands-off scanning

    Swimmers scan themselves in and out of the water – no action is required from you. No more queues of swimmers getting cold.

  • Who's in the water

    See who is swimming at any moment and how long they have been in for.

  • Safety swimmers

    Your safety swimmers scan in and out but don't need to book or pay.

  • Indemnity forms

    Manage your indemnity form in Swimscan. If you change it, swimmers will have to accept the new version next time they book.

  • Automatic follow-up of missing swimmers

    Swimscan contacts swimmers who haven't scanned out after a period of time you set, meaning fewer false alarms for you.

  • Teenagers flagged to staff

    Teenagers are flagged in Swimscan so staff can keep an extra eye out for their safety and wellbeing.

  • Nothing to install or download

    Swimscan is web-based: neither you nor your swimmers need download or install anything before using Swimscan.

Flat-rate pricing

No matter how much you charge your swimmers, Swimscan's price stays the same.

You could double your membership revenue by switching to Swimscan.

It's all free for your swimmers.

£7 / member / year
Anything you charge above this goes straight into your pocket.
15p / swim
You can raise your swim prices but Swimscan is still only 15p/swim.
20p / anything else
For example an induction session, a tow float, etc.
Prices include VAT.
Example: £15 annual membership
Let's say you charge your members £15 / year.
Swimscan is £7, Stripe deducts around 45p.
You'll collect about £7.55 per member.
Or if you charge your members £17 / year,
you'll collect about £9.55 per member.

You can rely on Swimscan

  • It's your data

    It's your data, not ours, and you have full control over it. We look after it as if it were ours though – securing it and backing it up continuously.

  • Availability

    We are proud of our uptime (always over 99.99% and usually 100%). Since launching in 2024 we have never lost any customer data.

  • Speed

    Nobody wants a slow system. Swimscan is fast and we work hard to keep it that way. Speed never goes out of fashion.

  • Security

    Swimscan is built from the ground up to modern security standards, including an encrypted database, security notifications, and more. To our knowledge we have never suffered a security breach.

  • GDPR compliant

    Swimscan is of course GDPR compliant. We like the focus on security and privacy even if we hate cookie banners.

  • Privacy

    We will never transfer or sell your data to anyone else. We don't use ads, and we don't use any analytics that can identify anyone.